12 hour work schedule for a year. Russia: Production calendar (2018)

With update from 05/05/2018

Production calendar (PC) is an unofficial document that, taking into account legal norms, facilitates the standardization and recording of working hours in the current year. In 2018, the main legal and accounting portals published 2 types of PCs: for a 5-day and a 6-day working week. Every year, the procedure for compiling PCs is secretly based on the norms of the Ministry of Health and Social Development of the Russian Federation.

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The production calendar has been introduced into all modern accounting systems.

The PC can be used in both paper and electronic formats. The second one is preferable because:

• many services have a pre-notification function, and the calendar user will never miss holidays and their periods, as well as official transfers;
• makes the calculation part easier thanks to built-in working time calculators

Production calendar for 2018 with a 5-day week by quarter

31 – holiday/weekend

31* – pre-holiday shortened day

31 – working day

Short version

I quarter 2018

II quarter 2018

III quarter 2018

IV quarter 2018

Working time standards for 2018 in the production calendar

So, all norms for the number of weekends and working days, as well as the number of working hours for 40-, 36-, 24-hour work weeks can be combined into one visual table:

FILES

Clarifications on working time standards

Art. Art. 91 and 92 of the Labor Code of the Russian Federation standardize the working hours for certain categories of workers:

• generally accepted - 40-hour work week;
• for company employees under 16 years old - up to 24 hours/week;
• from 16 to 18 years old - up to 35 hours/week;
• for disabled people of 1st and 2nd degree - up to 35 hours/week;
• for workers in hazardous and heavy industries - up to 36 hours/week.

There are also special regimes for students and part-time workers. According to the Labor Code of the Russian Federation and Order of the Ministry of Health and Social Development No. 588n dated August 13, 2009, any company by collective agreement can establish a different working time, which cannot exceed the maximum established by the Labor Code.

Important!

• In organizations with summarized time tracking for periods equal to a month or a year or another period of time, their daily, weekly and monthly norms are calculated based on the work period norms established in the Labor Code of the Russian Federation.
• When accounting for overtime in aggregate, work on holidays and weekends included in this period will not be recognized. This is considered to be overtime processing.
• So, if the period is the 3rd quarter of 2018, then the norm will be 520 hours. This means that overtime is recognized as time worked from 521 hours.
• It is worth noting that there will be no violation of the Labor Code of the Russian Federation in this case, since payment for work on holidays/weekends will have to be made in double amount.

But in any case, the daily rate is calculated from the standard assumption about the length of the week - 5/2. Even if the organization is on a 6-day schedule. The norm is calculated by dividing the weekly time by 5:

• 40 hours / 5 = 8 hours
• 36h. / 5 = 7.2 hours.
• 24 hours / 5 = 4.8 hours
• And so on.

The standard version of the production calendar takes into account all working time standards provided for by the Labor Code of the Russian Federation. The accountant can only find out the category of the employee in order to calculate his salary.

The monthly norm (MN) is calculated based on the daily norm (DN):

DN* number of working days in a month = MN,

if a reduction in working hours is expected in a month due to a subsequent holiday, then the number of hours of reduction is subtracted from the MT.

For example, the monthly working hours in November 2018 with a 5-day (40-hour) week:

(40 hours / 5)* 21 = 8*21 = 168 hours.

The annual working hours are calculated using the formula:

DN* number of working days in a year - “decreasing” hours.

Holidays and shortened days according to the calendar

So, what holidays await us in 2018 and what days will be shortened before these holidays will be described in detail below.

Holidays

Thus, the list of official non-working holidays at the federal level is given in Article 112 of the Labor Code.

But Russia is a multi-religious country, and its citizens’ holidays may differ. Therefore, Art. 6 of the Labor Code of the Russian Federation and Article 4 of the Federal Law “On Freedom of Conscience and Religious Associations” stipulate that the authorities of the constituent entities of the Russian Federation can declare other days as holidays, taking into account local traditions and beliefs. So, for example, in the Republic of Tatarstan these are: June 25, August 30, September 1. The subject's holidays are included in the subject's PC and affect the standard working hours.

Holiday-day off

Part 2 of Article 112 states: if a holiday falls on a non-working Saturday or Sunday, then in exchange for this day off, another day of rest is provided - the next working day. This rule is valid for all times except the New Year holidays. So, November 4, 2018, National Unity Day, is Sunday, so the weekend will be November 3, 4 and 5.

In accordance with Article 113, it is prohibited to involve employees in work on holidays. It's easy to remember this when using a PC: dates are highlighted and when you hover over them, pop-up tips - warnings - appear.

Shortening the working day before a holiday

In addition to holidays, the calendar also marks pre-holiday days with a note about the obligatory reduction of the working day by one hour (according to Article 95 of the Labor Code). The “smart” PC will also take into account the days when holidays are moved from a weekend to a weekday.

Transfers of holidays in 2018

There are many holidays in the Russian Federation and sometimes these days are not very convenient for citizens. In order to optimize rest time, the legislator, in the same Article 6 of the Labor Code of the Russian Federation, provided for the possibility of transferring holidays to other days. It is formalized by an annual Government Decree. No more than 2 days can be transferred from the New Year holidays, which has been done for several years in a row.

In 2018, transfers will be as follows:

• From Saturday January 6th to Friday March 9th
• From Sunday January 7th to Wednesday May 2nd
• From Saturday 28 April to Monday 30 April
• From Saturday 9 June to Monday 11 June
• From Saturday 29 December to Monday 31 December

All transfers became officially known in the fall of 2017, but nevertheless, adjustments are still possible, keep this in mind.

Download calendar files to print

The files can be downloaded in PDF or PNG format:

DOWNLOAD CALENDAR FILES

Production calendar with a 6-day work week

Pre-holiday shortened days with a 6-day week this year are provided for February 22, March 7, April 30, May 8, June 11, November 3 and December 31.

The calendar in convenient Word format is available at the link below:

FILES

Regional calendars

Separate calendars are used for Tatarstan, Bashkortostan and Crimea:

A few more words about the calendar

What data can be seen on the production calendar

PC is an unofficial document; its introduction and use is not regulated by law. However, in essence, PC is a reflection of some articles of laws on a regular calendar.

In addition to, in fact, the usual calendar with notes on working, weekends and holidays (official and national) days, the PC includes:

• tables with calculated working/non-working time standards by month and quarter,
• numerical information about the number of working hours and days off in each reporting period (from month to year),
• information about postponing holidays and reducing the length of the working day before them.

Who needs a calendar?

The working population of the Russian Federation almost always turns to PCs when planning a vacation.

Accountants use a PC to calculate disability payments, vacation pay, and salaries. Full accrual occurs when working hours are met for the month. Proportional accrual will be made in the case where the employee did not work for the entire month.

In “gray” companies, PCs are used by personnel officers, who are usually responsible for calculating part of the salary “in envelopes”. They also draw up work and shift schedules based on it, and count the number of vacation days to which the employee is entitled.

The rest of the population learns from the PC about professional and other holidays and weekends; uses other information.

The production calendar is indispensable for an accountant, so it should always be in sight.

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Information assistants that facilitate the work of accounting and personnel are various calendars with dates of important tax and statistical reporting written in them. One of these popular “reminders” was the 2018 production calendar. It is compiled annually. It is based on the Decree of the Government of the Russian Federation regulating the transfer of days off during the current year. It ensures rational use of working days, weekends and holidays. A new legislative act on the distribution of days off in 2018 was released on June 20, 2017.

From this day on, all services of the enterprise can plan vacation schedules, calculations of working hours, and event plans for any period by month or quarter. But the standard working time is a five-day week: working days from Monday to Friday and two days off. The length of the working day varies from 8 hours (normal) to 4.8 hours (shortened day). Accordingly, the working week can be 40, 36 and 24 hours.
The amount of working time is determined on the basis of the Procedure, which is approved by order of the Ministry of Health and Social Development. The formula by which the rate is calculated is given in the above document. It is quite simple: the number of working hours in a week, for example, 40, divided by 5, then multiply the resulting number by the number of days of work that are in the month, and finally, subtract the hours of shortened working days. But today accounting and personnel can forget even about these simple calculations. After all, the 2018 production calendar already contains the necessary numbers, comments and tips.

247 working days in 2018, 118 days off. The first quarter (January, February, March) of the year probably has the largest number of holidays - New Year and Christmas holidays in January.

• The first month of the year begins with the holidays that all Russians are looking forward to; they will last from December 30, 2017 to January 8, 2018. They also include the Nativity of Christ, the 7th. In January 2018, there were 17 work shifts, six weekends and eight holidays.
• February is Defender of the Fatherland Day; February 23 in 2018 falls on a working day of a five-day week. Consequently, the day preceding it, the 22nd, is a shortened pre-holiday day. That is, one of the weekends will be “long”, from February 23 to 25.
• In March, including holidays and weekends, there are 31 days. Twenty working days, ten days off and one holiday non-working day.

Here, the Government of the Russian Federation has moved Saturday, January 6, to Friday, March 9. As a result, it turned out to be a short spring break, because along with Saturday and Sunday there were four days of rest: March 8, 9, 10, and 11.

Second quarter

The next period is April, May, June. In it, government transfers affected all three months.

• April has 30 days, of which 21 are working days, 9 days off. The 28th day of the month - the pre-holiday day, according to part one of Article 95 of the Labor Code of the Russian Federation, is shortened by one hour. It concerns the postponement - this Saturday has been moved to Monday, April 30th. This created a continuous four-day rest period. The first holidays in May begin on April 29 and will last until May 2 inclusive.
• In total, May contains twenty working days, 9 weekends and two holidays - Victory Day and the Spring and Labor Festival. The second holiday of May falls in the middle of the working week. It was not affected by the transfers, therefore May 8 was shortened by one hour according to the current labor legislation, and May 9 (Wednesday) is a non-working holiday.
• The June work schedule in 2018 consists of 20 days of work, nine days off and Russia Day. This holiday, June 12, falls on Tuesday. Government Decree “On the postponement of weekends” dated June 20, 2017. Saturday, June 9 moves to the nearest Monday, June 11. Russians have a working Saturday, and then a period of continuous rest includes June 10, 11, 12.

Third quarter

In the third quarter of '18 - July, August and September. There are no holidays during these months, but the period is significant from the point of view of accounting reporting and the work of the labor protection service.

• In July, before the 27th, the accounting department submits an important report on the profit of the enterprise and organization and pays the tax of the same name.
• Before August 1, the organizational structures responsible for occupational safety submit to the Social Insurance Fund an occupational safety action plan to reimburse part of the expenses that have already been made or are planned to be made before the end of the year.
• September, twenty working days and ten days off is the traditional beginning of business activity; more employees took their regular annual vacations.

If during the vacation there were reviews and or sick leave, it is possible to adjust its continuation, including being guided by the Decree of the Government of the Russian Federation on the transfer of days.

Fourth quarter

The last quarter, consisting of October, November and December, includes one holiday, November 4, National Unity Day.

• October, as determined by the production calendar for 2018 with holidays, becomes the leader in the number of working days: there are 23 of them and eight days off.
• November consists of 21 working days and 9 non-working days, including a public holiday. It falls on Sunday, which means, according to Article 112 of the Labor Code, it is postponed to a working day, Monday, November 5. The first weekend of November becomes extended - from Saturday, November 3rd to Monday, November 5th. For those enterprises that operate a six-day work week, Saturday will be a shortened pre-holiday day.
• In December, on the contrary, one of the Saturdays will be shortened, but working - the Government moved December 29 to December 31, ensuring the continuity of the rest period for Russians during the New Year holidays.

Brief summary of the year

The calendar of production dates for the 18th year, approved by the government, does not contain fundamentally new legislative initiatives. Despite the bills being submitted to the Duma to cancel the New Year holidays or to add their duration to the May holiday, it does not reflect anything of the kind. It can be downloaded here, in a convenient format with comments and necessary footnotes, to print or simply save. The relevance of all information available in the calendar strictly complies with regulatory documents.

Download:

• – image (without working hours).
• – image (with working hours).
• / – you can edit the design to your taste.
• – convenient format for printing.

If you notice an error or have more accurate information, be sure to write in the comments.

The production calendar for 2018 was compiled on the basis of Decree of the Government of the Russian Federation dated October 14, 2017 No. 1250 " "

Production calendar– this is an important assistant in the work of an accountant! The information presented in the production calendar will help you avoid errors when calculating wages and will facilitate the calculation of working hours, sick leave or vacation.
On one page, designed in the form of a calendar with comments, we tried to collect all the basic information required in your work every day!

You can download and print the production calendar for 2018 in A4 format ( , )

This production calendar has been prepared on the basis of the resolutionGovernment of the Russian Federation dated October 14, 2017 No. 1250 " "

First quarter

Second quarter

Third quarter

Fourth quarter

* Pre-holiday days, on which work hours are reduced by one hour.

Any company knows that paying taxes on time is just as important as paying wages. Tax calendars will remind you when and what tax to pay.

Production calendar– this is an important assistant in the work of an accountant! The information presented in the production calendar will help you avoid errors when calculating wages and will facilitate the calculation of working hours, sick leave or vacation.
On one page, designed in the form of a calendar with comments, we tried to collect all the basic information required in your work every day!

This production calendar has been prepared on the basis of Decree of the Government of the Russian Federation dated July 10, 2019 No. 875.

First quarter

Second quarter

Third quarter

Fourth quarter

* Pre-holiday days, on which work hours are reduced by one hour.

For each category of workers, the legislation establishes a certain work schedule and working time standards, which cannot be exceeded without a good reason. What are working time standards, and what is their significance in a 40-hour work week?

Standard working hours: concept and calculation procedure

The standard working time is the number of hours that a citizen must work in a certain period of time. These standards are established by Order of the Ministry of Health and Social Development of the Russian Federation dated August 13, 2009 No. 588n “The procedure for calculating the standard working time for certain calendar periods of time (month, quarter, year) depending on the established duration of working time per week.”

According to the provisions of this regulatory document, with a 40-hour work week, the standard working time is calculated taking into account five working days and two days off - Saturday and Sunday. In this case, it is eight hours a day. On a pre-holiday day, the standard working time is reduced by one hour and amounts to seven hours.

To calculate the standard working time per month, the following method is used: the length of the working week (40 hours) must be divided by 5, multiplied by the number of working days in the month and subtracted the number of hours by which pre-holiday days were reduced (if they exist in a particular month) .

The standard working time for the year is calculated in a similar way, only the number of working hours per day (eight) is multiplied by the number of working days in the year, after which it is necessary to subtract from the resulting product the number of hours by which pre-holiday days were reduced throughout the year.

Norms in 2020

Number of days for 2020
calendar - 366
working days - 248
weekends/holidays - 118

Working hours for 2020 (in hours)

with a 40-hour week - 1,979.00
with a 36-hour week - 1,780.60
with a 24-hour week - 1,185.40

In January 2020, with a five-day work week with two days off, there will be 17 work days and 14 days off.

The standard working hours in January 2020 will be:

with a 40-hour work week - 136 hours (8 hours x 17 days);

with a 36-hour work week - 122.4 hours (7.2 hours x 17 days);

with a 24-hour work week - 81.6 hours (4.8 hours x 17 days).

In 2020, in general, with a five-day workweek with two days off, there will be 248 working days, including the 5 working days shortened by one hour as indicated above, and 118 weekends and non-working holidays. The number of working days in 2020 compared to 2019 increased by one day, the number of weekends and holidays in 2019 and 2020 is the same.

The standard working hours in 2020 will generally be:

with a 40-hour work week - 1,979 hours
(8 hours x 248 days - 5 hours = 1,979 hours);

with a 36-hour work week - 1,780.6 hours
(7.2 hours x 248 days - 5 hours = 1,780.6 hours);

with a 24-hour work week - 1,185.4 hours
(4.8 hours x 248 days - 5 hours = 1,185.4 hours).

The procedure for calculating standard working hours for categories of employees working under different conditions is established by current legislation. Standard working hours depend on how many hours a person must work in one week. Based on the fact that the working week consists of 40 hours, the standards for the month, quarter, half-year and year are calculated.